ASAAccounting System
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Made for Philippine businesses

Close your books with confidence, from invoice to BIR filing.

ASA brings sales, purchases, treasury, inventory and payroll into one ledger. Every transaction goes through an approval, and your 2307s, 2550Q and alphalists come from the same data.

Try the live demo See what's inside
  • No sign-up: log in with a sample role
  • 12 months of sample transactions
  • Works on desktop and mobile, light or dark
BIR forms and reports produced from your ledger
23072550Q0619-E1601-EQSLSPQAPSAWTSSS · PhilHealth · Pag-IBIG
Everything in one ledger

Every module posts to the same books

Each module posts double-entry journal entries automatically, so your reports always agree with your transactions.

Sales & receivables

Sales invoices with VAT and stock items, customer receipts, credit and debit memos, and receivables aging by client.

Purchases & payables

Vendor bills with expanded withholding tax by ATC, recurring bills for rent and utilities, and a bills-due calendar.

Treasury

Check disbursement from prepare to sign to release, checkbooks, deposits, fund transfers, a check register and bank reconciliation.

Inventory

FIFO costing, stock cards, stock movements, physical counts with variance posting, and inventory valuation.

Payroll

Import a payroll file, post the run to the ledger, and track SSS, PhilHealth, Pag-IBIG and BIR remittances.

Financial reports

Trial balance, general ledger, income statement, balance sheet, cash flow and owner's equity. Print or export to Excel.

Accruals & cost centers

Accrue and reverse expenses at period end, and allocate costs to departments or projects with their own reports.

Roles & audit trail

Role-based permissions, approval limits per user, and an audit trail of who changed what and when.

Notifications & search

Bell and email notices when something needs your approval, plus one search box across documents, clients and vendors.

Built-in controls

No entry reaches the ledger without approval

Preparers draft and submit. Approvers post within their limits. A submitted document is locked, so the person who prepares a payment can't also sign it.

  • Approval limits per roleAR Head, AP Head, Treasurer and Manager each approve up to their own amount.
  • Return with a reasonApprovers send documents back; preparers fix and resubmit.
  • Void and reversal rulesPosted entries are voided, never edited, and stock and balances are restored.
Vendor bill → check release
  1. DraftAP Staff enters the bill, VAT and withholding
  2. For ApprovalSubmitted and locked
  3. PostedAP Head approves · Dr Expense, Input VAT / Cr AP, EWT
  4. Check prepared & signedTreasury Staff prepares, Treasurer signs
  5. Released & clearedDr AP / Cr Cash in Bank · cleared in bank reconciliation
Philippine tax, handled

BIR-ready reports, without re-encoding

Tax figures come from the same posted transactions as your financial statements. When filing time comes, the numbers are already there.

2307Certificates of creditable tax withheld, filled into the official BIR PDF
2550QQuarterly VAT return summary with capital goods separated
0619-E · 1601-EQMonthly and quarterly expanded withholding with due dates
SLSPSummary list of sales and purchases, with missing TINs flagged
QAP · SAWTQuarterly alphalist of payees and summary of tax withheld by clients
RR 7-2024Credit and debit memos printed with the required notice
Live demo

Try it from both sides of an approval

Each sample account sees only what its role allows. Prepare a document as staff, then sign in as the head to approve it.

Manager

Sees everything: dashboard, reports, approvals up to the top limit.

manager

AR Staff

Creates sales invoices and receipts and submits them for approval.

ar.staff

AR Head

Approves and posts sales, receipts and memos.

ar.head

AP Staff

Enters vendor bills with VAT and withholding.

ap.staff

Treasurer

Signs checks, approves transfers and finalizes bank reconciliations.

treasurer

Auditor

Read-only access to the books and the audit trail.

auditor
Password for every demo account Test@1234
Open the demo

The demo uses sample companies and transactions. Data is reset regularly, so please don't enter real information.

Questions

Is the demo the full application?

Yes. It runs the same ASA build with a separate sample database, so every module, workflow and report is available.

Can I enter my own transactions in the demo?

You can, but other visitors share the same demo and it is reset regularly. Use it to explore, not to keep records.

Does it handle VAT and non-VAT businesses?

Each line has a VAT type (VATable, zero-rated, exempt), and withholding is computed per line from its ATC. The VAT and withholding reports follow from those settings.

Can I export reports?

Financial statements and tax schedules print cleanly and export to Excel. BIR 2307 certificates are generated as filled PDF forms.

Talk to us

Questions, pricing or a guided walkthrough?

Tell us a little about your business and we'll reply by email, usually within one business day.

  • Live walkthroughWe show the modules your team will use, with your questions answered as we go.
  • Setup for your companyChart of accounts, opening balances, users and approval limits.
  • PricingBased on your users and the modules you need.

See your month-end in ASA

Open the demo, sign in as a role, and follow an invoice from draft to the financial statements.

Try the live demo Talk to us